EMACONN B.V.
LAW ON THE PROTECTION OF PERSONAL DATA REAL PERSON- SUPPLIER- CUSTOMER-BUSINESS PARTNER- REAL PERSON
REPRESENTATIVE DISCLOSURE TEXT

EMACONN B.V. (referred to as the“Company“), protecting the privacy of our business partners, customers, suppliers and lessors, especially protecting their fundamental rights and freedoms, ensuring and protecting information security are among our prioritized principles; We wanted to inform you about “Protection of Personal Data”. EMACONN B.V. reserves the right to update this Clarification Text on the Protection of Personal Data at any time within the framework of changes that may be made in the legislation in force.

     Since your personal data may be collected in accordance with Article 10 of the Personal Data Protection Law No. 6698 (“Law”) and the European Union Data Protection Directive (“GDPR”), we have an obligation to inform you about the method and legal reason for collecting personal data, the purposes for which your personal data are processed by our Company, to which third parties your personal data are disclosed/transferred and for what purposes, and your rights that you can exercise as a data subject.

     The target audience of this text is all real persons whose personal data are processed by our Company, except for our Company employees or employee candidates who have applied for a job with our Company.

Processed Personal Data:

Identity Information: Identification (name, surname, ID number, passport number, etc.)

Contact Information: Contact (such as address no, e-mail address, contact address, registered electronic mail address (REM), telephone no)

Legal Action: ( Information in correspondence with judicial authorities, information in the case file, etc.)

Customer Transaction: (Call center records, invoice, promissory note, check information, information in box office receipts, order information, request information, etc.)

Physical Space Security Information: (Visitor entrance and exit registration information, camera records, etc.)

Transaction Security: (such as IP address information, website login and exit information)

Risk Management: (such as information processed to manage commercial , technical, administrative risks)

Financial Information: (Invoice information, Bank Information, Iban No, mail order information, etc.)

Marketing: Shopping history information, Survey, Cookie records, Information obtained through campaigns, etc.

Audio and Visual Recordings: (Camera Recordings, Audio Recordings)

Data Subject Person Group:

  • Shareholder
  • Potential Product or Service Buyer
  • Supplier Employee
  • Supplier Officer
  • Business Partner
  • Product or Service Recipient

Processing of Your Personal Data: 

Within the scope of the Law No. 6698 on the Protection of Personal Data (hereinafter referred to as the “Law”) published in the Official Gazette dated 07.04.2016 and numbered 29677; All kinds of transactions performed on data such as obtaining, recording, storing, storing, preserving, changing, rearranging, disclosing, transferring, taking over, making available, classifying or preventing the use of personal data by fully or partially automatic or non-automatic means provided that it is part of any data recording system are accepted as “processing of personal data”. Your personal data that you have shared with our Company within the scope of the Contracts signed with our Company as a lessor of services such as Supplier Relationship, Customer Communication and company Product financing etc. will be stored, recorded, updated, transferred to third parties such as our business partners and legally authorized public institutions and organizations with whom we have a contractual relationship in accordance with the manner permitted by the legislation and may be processed in the ways listed in the Law.

Method of Collection of Your Personal Data:

Your personal data; The information you transmit to us through our corporate websites or by e-mail or other means or during our business relations, during the signing of commercial contracts and / or during the commercial relationship process, filling out the contact form during your visit to our website, filling out the contact form during your visit to our website, IP records of the transactions carried out through various channels such as physical forms, verbally, in writing or electronically, provided that they are in various channels, cookie data collected by the browser, and data containing the duration and details of browsing, are stored. We collect it physically or electronically at trade fairs, through B2B, applications that allow you to log in to our websites during membership or login, and through the cameras we place in the Company buildings.

Verbally, in writing or electronically through our channels such as our sales and marketing department employees, branches, suppliers, other sales channels, paper forms, business cards, digital marketing and call center;

In a physical or virtual environment, face-to-face or distance, verbal or written or electronic media, in a physical or virtual environment, face-to-face or distance, verbal or written or electronic media, received from persons who share their personal data for purposes such as establishing a commercial relationship with our company, applying for a job, making an offer, making a business card, resume (cv), making an offer and other means;

Your personal data are processed based on the explicit consent of our customers and the legal reasons specified in Article 5 of the Law No. 6698 on the Protection of Personal Data. 

Legal Reason for Processing Your Personal Data:

Provided that it is directly related to the establishment or performance of a contract, it is necessary to process personal data belonging to the parties to the contract, to fulfill our legal obligations,

Provided that the fundamental rights and freedoms of the data subject are not harmed, your personal data may be processed based on the explicit consent of our customers and those specified in Articles 5 and 6 of the Personal Data Protection Law No. 6698 / Article 6 (1) p. 1’a of the GDPR and the following reasons for compliance with the law, provided that data processing is mandatory for the legitimate interests of the data controller.

  • Provided for in the law
  • Turkish Commercial Code No. 6102,
  • Tax Procedure Law No. 213,
  • Law No. 6698 on the Protection of Personal Data,
  • Turkish Civil Code No. 4721,
  • Code of Obligations No. 6098,
  • Law No. 5651 on the Regulation of Publications on the Internet and Combating Crimes Committed Through These Publications,
  • Law No. 6563 on the Regulation of Electronic Commerce,
  • Consumer Protection No. 6502,
  • Within the scope of the Regulation on Service Providers and Intermediary Service Providers in Electronic Commerce, Distance Contracts Regulation and other relevant legislation.
  • Data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.
  • Provided that it is directly related to the conclusion or performance of a contract,
  • To be able to offer the requested products and services and to fulfill the requirements of the contracts you have concluded,
  • It is necessary for the fulfillment of the legal obligation,
  • Data processing is mandatory for the establishment, exercise or protection of a right,

Purpose of Processing Your Personal Data:

Your personal data collected in accordance with the basic principles stipulated by the Law and within the personal data processing conditions and purposes specified in Articles 5 and 6 of the Law, Company may be processed by the Company for the purposes set out below:

  • Execution of Emergency Management Processes
  • Execution of Information Security Processes
  • Execution of Access Authorizations
  • Execution of Activities in Compliance with the Legislation
  • Execution of Finance and Accounting Affairs
  • Ensuring Physical Space Security
  • Execution of Assignment Processes
  • Monitoring and Execution of Legal Affairs
  • Execution of Communication Activities
  • Execution / Supervision of Business Activities
  • Execution of Business Continuity Ensuring Activities
  • Conducting Audit and Ethical Activities
  • Execution of Logistics Activities
  • Execution of Goods / Service Procurement Processes
  • Execution of Goods / Service Sales Processes
  • Execution of Goods / Services Production and Operation Processes
  • Execution of Customer Relationship Management Processes
  • Execution of Activities for Customer Satisfaction
  • Conducting Marketing Analysis Studies
  • Execution of Advertising / Campaign / Promotion Processes
  • Execution of Company / Product / Service Loyalty Processes
  • Execution of Risk Management Processes
  • Execution of Storage and Archive Activities
  • Execution of Contract Processes
  • Execution of Strategic Planning Activities
  • Implementation of Social Responsibility and Civil Society Activities
  • Tracking Requests / Complaints
  • Ensuring the Security of Movable Property and Resources
  • Execution of Supply Chain Management Processes
  • Execution of Marketing Processes of Products / Services
  • Ensuring the Security of Data Controller Operations
  • Providing Information to Authorized Persons, Institutions and Organizations
  • Execution of Management Activities
  • Creating and Tracking Visitor Records
  • Coordination and execution of the works and communication regarding the goods and services provided to the Company by you or the company you represent, and quality control and evaluation of service/contract performance,
  • Keeping financial and accounting records and realizing payment transactions,
  • Performing the necessary procedures for the collection of our receivables, including but not limited to mail order,
  • Communication between suppliers, business partners, external service providers and customers,
  • Support from supplier employees,
  • If necessary to implement our company policies,
  • In case you contact our company via e-mail, to communicate with you, (since our external service provider is abroad)
  • In order to exercise our right of defense or to fulfill our legal obligation if requested by us within the scope of a proper legal process,
  • Your voice recording can be used as evidence in disputes that may arise regarding the request and complaint processes,
  • It may be processed in order to fulfill legal obligations such as ensuring and supervising occupational health and safety in the Company’s workplace and building.

Transfer of Your Personal Data:

Personal data, limited to the purposes specified in the fourth article of this text in the presence of one of the conditions specified in paragraph 2 of Article 5 of the Law, Company directly or indirectly to our domestic shareholders, business partners, suppliers, in order to carry out business processes in line with the above-mentioned purposes, Company It may be transferred to employees, legally authorized public institutions and organizations and legally authorized private law persons within the framework of the conditions specified in Articles 8 and 9 of the Law, provided that the necessary security measures are taken. 

In the absence of one of the conditions in paragraph 2 of Article 5 of the Law, the transfer of Personal Data is subject to the explicit consent of the person concerned.

Your Rights as a Data Subject:

Regarding the processing of your Personal Data, as the data controller, EMACONN B.V. in accordance with Article 11 of the Personal Data Protection Law No. 6698:

  1. Learn whether your personal data is being processed,
  2. Request information if your personal data has been processed,
  3. To learn the purpose of processing your personal data and whether they are used in accordance with their purpose,

To know the third parties to whom your personal data is transferred domestically or abroad,

  1. To request correction of your personal data in case of incomplete or incorrect processing,
  2. To request the deletion or destruction of your personal data within the framework of the conditions stipulated in Article 7 of the Law,
  3. To request notification of the transactions made pursuant to subparagraphs (d) and (e) above to third parties to whom your personal data have been transferred,
  4. Object to the occurrence of a result to your detriment by analyzing the processed data exclusively through automated systems, and

To demand the compensation of the damage in case you suffer damage due to the processing of your personal data in violation of the Law,

For your rights listed above Application Form By filling out the form in accordance with the instructions written in the form, you can send a signed copy of the form to EMACONN B.V. with documents identifying your identity, you can send it by hand, through a notary public or by other methods specified in the Law. Depending on the nature of your request, your applications will be finalized free of charge as soon as possible and within thirty days at the latest; however, if an additional cost arises, the Company reserves the right to charge you a fee according to the tariff to be determined by the Personal Data Protection Board.

DATA CONTROLLER CONTACT INFORMATION

EMACONN B.V.

Web Address: www.emaconn.nl

E-mail: info@emaconn.nl

Address: Joop Geesinkweg 901-999 1114 AB Amsterdam